Justin,
I am sure that if you organize an East Coast GGG of your own, it would build up to something like we have over hear.
The 1st one was only attended by about 15-17 people and it slowly grew from there.
In our case, we have been fortunate to have Ken leading the charge on this….he has taken the idea of the GGG from Ken H., who started the 1st GGG, and turned it into the big event that it has become today.
I have picked Ken's brain last year about what advice he would give to someone if they were to organize their own GGG and here is what he came up with:
Tips for Organizing your own Gathering of Gear Geeks:
1. Site Selection
• Number of People Dictates the Location
• Human Waste Disposal Determines suitability of site selection
• Water availability at site
• Are Fires Allowed
• Online Research & Communication
2. Ease of Permit and Location Access
• Keep it simple: no special use permits, no insurance waivers, no hassles
• Parking Lot Size, Availability, and Permits for Vehicles
• Develop a working relationship with Rangers & Park Staff
• Distance Needed to Hike to Campsite Determines How Many Will Attend
• Meeting at the Trail Head or Campsite
3. The Considerate Dictator
• Pick at a Date that is good for YOU- avoid big holidays & vacations
• Creating the Online Invite: One Easy, Informative, and Updated Posting
• Don’t Be Mom; everyone is an adult- just set it up and let them show up
4. Paying for it All
• Expect to Cover Upfront Cost Out of Your Own Pocket
• Low Cost is Key for a Good Turn Out: No renting private ranch or campground
• Clear Posting of Per Person Fees to Attend & How the Money is to be Spent
• Paypal: Easy of Use and Accounting for Who Paid and When They Paid
• List of Who Has and Has Not Paid on clearly listed on the Online Invite/Forum
5. Preparation & Recruiting Help
• Master Check List to Keep on Track & Organized
• Doing a little bit all of the time…spacing out the work load
• Name Tags…help break the ice for everyone, new and old timers
• Pit Toilets/Outhouses: Toilet Paper, Wet Wipes, Glow Sticks, and Air Freshener
• Support Vehicle: Firewood, Duraflame log as fire starter, Water, Water Jugs, Shovel, Broom, Trash can, Trash bags
• Have extras of all the supplies you are taking…especially toilet paper
• On Site: Cleaning out the Fire Pits & Clean Pit Toilets/Outhouses
• Don’t be afraid to reach out and ask for help- people will volunteer
6. Fun Activities & Events
• Wood Stove Burn Off- fire making skills
• Encourage people to show off/share their talents: gear collections to show & tell
7. Leaving the Site Better Than You Found It
• Cleaning Up & Packing It Out
• Maintaining Good Working Relationship with Park Rangers and Staff
• Earning the Chance to Return to the Campsite by being considerate park visitors
8. Sharing the Memories
• Posting Photos & Telling the Story Online: Giving a Reason to Do It Again
Note: I have had the pleasure of posting photos of all the G.G.G.s since the first one, I would like to believe that by posting a good trip report with lots of photos of what happened at the GGG has help create interest for people to attend future ones.
Anyway, I hope that this helps…think I will create a separate thread with these tips, with the hope that it might inspire others to organize their own GGG.
Tony